Online billing software for stores

What online billing software does

A bill is the sale you are still building. It becomes an invoice when you complete it, with a number you can search for later.

POS Online keeps Point of Sale invoices and Dining invoices in one list, so a return starts from the original bill.

Useful when you

• Issue many small bills every day
• Need quantities and discounts without a calculator
• Want a digital trail for returns and customer questions

Where the bill is finished

Before you start

Add products and prices first. In Settings, add the store name, phone, address, tax ID, logo, and receipt footer so the printed bill looks ready.

From bill to invoice

1. Build the bill on the counter or on a table. It is not an invoice until you complete it.
2. Complete the sale. The invoice is marked Point of Sale or Dining.
3. Search invoices by invoice number and open the items.
4. Return items and process the refund. Review refund history on that invoice.
5. Preview the receipt before printing. Set side margins in Settings, often 2–3 mm, if the printer crops the edges.
6. In Settings, choose how long to keep held bills and invoices. After that period they are removed on this device and on Google Drive when sync is on.

What you should see

Each completed sale has an invoice number, a channel, a total, and a refund history. Held bills stay in Holdings until you restore them or the retention period ends.

Limits to know before you rely on it

• Sales stay in this browser until you turn on Google Drive sync. Sync is optional, needs a Google sign-in, and Google asks you to sign in again about every hour. Two counters update when each one syncs, not live.
• Encryption is optional. The recovery key is shown once. If you lose both the passphrase and the recovery key, the encrypted data cannot be opened. Every device needs the same passphrase.
• Held bills and invoices are deleted after the retention period you set in Settings, on this device and on Google Drive when sync is on. Held bills can be kept for 6 to 48 hours. Invoices can be kept for 7 to 365 days.
• Receipts print through the browser print dialog. Side margins, often 2–3 mm, keep a thermal printer from cropping the edges. There is no separate cash-drawer or printer driver.
• You can type a barcode or scan it into product search. A scanner is optional.
• Each product needs its own name and barcode. A discount cannot be higher than the price.
• A sale is blocked when stock is too low, until you turn on Allow sales without stock.
• A processed refund cannot be undone.
• Dining staff names can be assigned to a table. They are not separate logins. Everyone uses the same account.
• POS Online does not take card payments, and it does not book rooms, check guests in, or keep a room folio. Housekeeping is a staff role you can assign to a table.
• Purchases on the dashboard is the cost price of what you sold, not a supplier purchase order.