Getting started with free POS Online

Your first hour

You do not need a perfect catalog. Add the products you sell most, run one counter sale, then run one table bill.

Point of Sale and Dining are two screens in the same account. They share the products you add here.

This first hour is for

• Shop owners setting up the counter for the first time
• Hotel restaurants that also sell at a counter
• Anyone who wants one practice sale and one table bill today

What you will open

Before you start

You need an email address, a store name, and 5 to 10 real products. The password needs 8 characters, a number, and a special character. Sign-in stays closed until you open the verification email. The captcha is required.

Set up and practice both modes

1. Create the account with email and password, or use Google sign-in. Complete the captcha, then open the verification email before you sign in.
2. Open Point of Sale. In Settings, set the store name, phone, address, tax ID, logo, and receipt footer.
3. Add a product with a name, selling price, and cost price. Barcode, stock, and discount are optional. The discount cannot be higher than the price, and the name and barcode must be unique.
4. Tap the product, change the quantity, and complete a practice sale. Print the receipt, or turn on Bill without printing receipt.
5. Open Invoices, find that bill, and confirm it is marked Point of Sale.
6. Return one item and process the refund. A processed refund cannot be undone.
7. Start another bill, choose Hold, then restore it from Holdings.
8. Open Dining. Set the table count. Add a staff member, add a guest, assign both to a table, add at least one product, and print the table bill.
9. Open Invoices again and confirm that bill is marked Dining. Open Dashboard and check the sale, the return, and the waiter line.

What you should see

You should see two invoices, one marked Point of Sale and one marked Dining, stock reduced by what you sold, and the refund listed in refund history.

Limits to know before you rely on it

• Sales stay in this browser until you turn on Google Drive sync. Sync is optional, needs a Google sign-in, and Google asks you to sign in again about every hour. Two counters update when each one syncs, not live.
• Encryption is optional. The recovery key is shown once. If you lose both the passphrase and the recovery key, the encrypted data cannot be opened. Every device needs the same passphrase.
• Held bills and invoices are deleted after the retention period you set in Settings, on this device and on Google Drive when sync is on. Held bills can be kept for 6 to 48 hours. Invoices can be kept for 7 to 365 days.
• Receipts print through the browser print dialog. Side margins, often 2–3 mm, keep a thermal printer from cropping the edges. There is no separate cash-drawer or printer driver.
• You can type a barcode or scan it into product search. A scanner is optional.
• Each product needs its own name and barcode. A discount cannot be higher than the price.
• A sale is blocked when stock is too low, until you turn on Allow sales without stock.
• A processed refund cannot be undone.
• Dining staff names can be assigned to a table. They are not separate logins. Everyone uses the same account.
• POS Online does not take card payments, and it does not book rooms, check guests in, or keep a room folio. Housekeeping is a staff role you can assign to a table.
• Purchases on the dashboard is the cost price of what you sold, not a supplier purchase order.